Starting PowerPoint 97 as a Beginner
What you will learn from this lesson
With PowerPoint 97 you will:
What you should do before you start this lesson
Starting PowerPoint 97
1. Click the Start button in the lower-left corner.
Exploring the lesson
This lesson introduces you to many of the basic concepts used through PowerPoint 97 and this book. If you have not used PowerPoint 97 before or are just starting to use it, this chapter will orient you to the software package.
Exploring the PowerPoint 97 dialog box
When you first open the program, the PowerPoint dialog box presents four ways to create a presentation: AutoContent wizard creates a slide set within the theme you select, Template creates slides from predesigned slide sets for standard presentations, Blank presentation creates slides that you design from scratch, and Open an existing presentation allows you to modify a presentation that you or someone else has already created.
Starting a presentation from the PowerPoint start-up window
Here is the dialog box you see when you first open PowerPoint 97.
Using Office Assistant
Microsoft PowerPoint in Office 97 has an Office Assistant that can answer your questions and give tips to help you improve your productivity. Wherever you are doing your task, your Office Assistant is available. Use it to learn more about and to discover faster and easier ways to use PowerPoint 97.
When you first install PowerPoint 97, Office Assistant looks like an expressive paper clip looking over your work.
Working with Office Assistant options
Before you begin this lesson, make sure you are in a new PowerPoint 97 presentation. If your Office Assistant is not visible, click the question mark button on the Standard toolbar, and Office Assistant appears.
Presetting topics for assistance
Working with Office Assistant questions
Asking a specific question
Selecting a different image
Although the paper clip is the default image for Office Assistant in PowerPoint 97, you can choose other images as your Assistant. There is a cat, a bouncing ball, a kindly genius, and several others.
Choosing a different image
Creating a new presentation
You can create a new presentation at any time even if you have others open. You can use a wizard or template when you create a new presentation to save time. Wizards help you design meeting planners, project updates, personal home pages, and other presentations. You can also select from more than 25 presentation styles.
There are five different ways to view your presentations in PowerPoint. As you become familiar with the PowerPoint 97 views, you can customize the menus and add buttons to the toolbar to make it even easier and quicker to create presentations. The views are accessed by buttons (shown below) , which are located in the lower-left corner of your screen.
Designing the first slide
Creating a title slide
Creating a document using a template
Using templates to create presentations in PowerPoint 97 saves time. You can create a series of slides or presentations with a common look, or you can create different designs to distinguish one set of concepts from another.
Using the AutoContent Wizard
The AutoContent Wizard is an easy-to-use wizard that helps you create a presentation by leading you through some basic questions. From your answers to the questions, PowerPoint 97 selects the best style and built-in outline to suit your presentation. The wizard asks you to respond to questions and then uses your answers to automatically lay out and format your presentation.
Using the AutoContent Wizard to create a presentation
Your presentation is now in outline view.
Closing a new presentation without saving it
Creating and editing slides
Editing and creating slides in PowerPoint 97 is easy. PowerPoint 97 identifies the slide areas that you can fill by placing sample text in them.
Creating a slide
You can edit slides at any time by clicking the text you want to change. Then you can delete text, add text, or change text.
Editing a slide
Creating and viewing slides in different formats
PowerPoint 97 provides several ways to create and view slides within your presentation. You can create master slide styles or default slide formats. The formats include bullets, two columns, tables, charts, clip art, and blank slides. These formats make it easy to quickly make slides that support your classroom instruction.
Creating a new slide from the menu bar
Saving your work
When you create a presentation you must save your work in a logical place on the computer. Just like filing a document in a file drawer, storing a computer document requires some attention to how you name it and where you place it, in order for you to be able to find it again. Once you have saved the presentation, the file name is displayed in the blue title bar at the top of the presentation. Saving files can be accomplished in many ways. If you forget to save, dont worry: Office Assistant will remind you.
Saving for the first time
When you save the file for the first time, you should name the file as descriptively, but as briefly, as possible. Sometimes, you will want to name it as a particular version or as a type of presentation (i.e., Fall Open House or Technology Grant).
Saving a new document
Press enter to save the file.
Saving to a different location
Saving with a different name or to a different folder or disk drive
Press enter to save the file.
Unless you specify otherwise, the program saves all files to a default folder on your computer called My Documents.
Saving your document as another file type
If you are saving your document to share with others who may have a version of PowerPoint that is different from yours or other kinds of presentation software or files, you may need to select a different file type. By saving your file as a specific type, you make it possible for others to read and download your presentation on their computer systems and software.
Saving to other PowerPoint file types
You may want to save your presentation in a different file type. Using PowerPoint 97 you can create a slide show presentation and present it on a computer that does not have PowerPoint installed. With the Pack and Go Wizard, you can take the presentation on a disk and run the slide show using only the PowerPoint viewer (instead of the entire software program) that the wizard copies on your disk or laptop computer.
Saving to earlier versions of PowerPoint
Saving to other Presentation programs
If you want to share a file with someone who has different presentation software or transfer the file to another computer that has different software, you can save your presentation in the file format used by another program.
Saving to another presentation program
Printing your presentation
PowerPoint 97 offers several print options to help you prepare your presentation. Using PowerPoint 97, you can print transparencies, slides, handouts, and notes to support your lessons.
Printing presentation slides
Press ctrl + p.
Printing other output
You can print other types of presentation output using the Print what list. Handouts print two, three, or six slides per page. You may use Handouts to provide an outline of your presentation to your class. Notes pages print one slide per page and have room for your presentation notes. Outline view allows you to print the outline you used to develop your presentation.
Quitting PowerPoint 97
There are several ways to quit PowerPoint 97. Always follow proper procedures. All Office 97 applications prompt you to save changes if you try to quit a program with unsaved documents.
Quitting PowerPoint 97 with the Standard toolbar
Quitting PowerPoint 97 on the Standard toolbar
How you can use what you learned
Use PowerPoint 97 to create presentations of your classroom material. PowerPoint 97 offers you and your students dynamic waysusing graphics, text, movies, sounds, and the Internetto share information on any topic.
Using PowerPoint 97 templates you can quickly and easily create presentations for many purposes, including meeting handouts and agendas, speaker introductions, academic content, and informational or invitational flyers.
Using a template to create a flyer
Creating a school activity flyer
After you create the title on one side of your handout, you need to include all of the necessary information about the meeting on the other side. The PowerPoint 97 wizard helps you cover all the important items.
Adding key information to a flyer wizard
For extra effect, you can copy the flyers onto colored paper to attract more attention.
Summarizing what you learned
In this chapter you have explored and practiced: